UNDP

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title

Logistics Assistant

reference code

VAC2374

office

UNDP Projects

project id

83474

date of issue

Thursday, 14 May 2015

Number

National UN Volunteer

level

National UN Volunteer

duty station

Beirut

project title

Lebanese Electoral Assistance Project (LEAP)

closing date

Thursday, 21 May 2015


Details

Preamble:

The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers.

In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities.

In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive.

 

1.  UNV Assignment Title:          Logistics Assistant

 

2.  Type of Assignment:             National UN Volunteer

 

3.  Project Title:                        Lebanese Elections Assistance Project, ID: 00083474

 

4.  Duration:                              7 months (until December 31, 2015 - renewable)

 

5.  Location, Country:                Beirut, Lebanon

 

6.  Expected Starting Date:       May 2015

 

7.  Brief Project Description:      

 

Parliamentary elections that were scheduled in Lebanon for November 2014 got postponed with a projected date - June 2017. Lebanese electoral actors, including the Ministry of Interior and Municipalities (MOIM), which has the responsibility for election management, have identified the need for capacity-building initiatives, especially in relation to mechanisms for the implementation of reforms and enabling transparency and openness in the electoral process. In this context, UNDP has established the Lebanese Electoral Assistance Project (LEAP), which has the objective to strengthen the capacity of stakeholders for the conduct of transparent and inclusive elections in Lebanon. The project builds upon sustained engagement on electoral issues by UNDP since 2005, including a previous electoral assistance programme for the 2009 parliamentary and 2010 municipal elections.

 

8.  Host Agency/Host Institute:    UNDP/ Lebanese Electoral Assistance Project (LEAP)

 

9.  Organizational Context:       The UN Volunteer will be located within the Project Offices in Beirut

 

10. Type of Assignment Place: Assignment with family

 

11.  Description of tasks:


Under the direct supervision of the Chief Technical Advisor and with close coordination with the Finance and Administrative Assistant, the UN Volunteer will undertake the following tasks:
•    Provide administrative and logistic support
•    Establish and maintain the project’s information management system and archive
•    Maintain proper inventory records of office material and equipment
•    Assist in maintaining proper personnel files for all project staff (leaves, missions, travel, etc.)
•    Prepare all the logistics for training sessions, workshops, meetings, and other activities pertaining to the project
•    Make travel, accommodation, and transport arrangements for project staff and partners
•    Collect data from the suppliers
•    Follow up on pending items
•    Review and assist in the preparation of supporting documents of payments
•    Assist in other functional related work as requested by the Chief Technical Advisor & the Finance & Administrative Assistant.

Furthermore, UN Volunteers are encouraged to:
•    Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD);
•    Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
•    Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
•    Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
•    Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
•    Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

12.  Results/Expected Output:

•    Administrative and logistic support provided
•    Project’s information management system and archive established and maintained
•    Proper inventory records of office material and equipment maintained
•    Proper personnel files for all project staff maintained
•    Preparation all the logistics of training sessions, workshops, meetings, and other activities pertaining to the project provided
•    Making travel, accommodation, and transport arrangements for project staff and partners provided
•    Data from the suppliers collected
•    Pending items followed on
•    Preparation of supporting documents for payments reviewed and assistance provided
•    Assistance provided in other functional related work as requested by the Chief Technical Advisor
•    A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

13.  Qualifications/Requirements:

•    Bachelor Degree in Business Administration or Management, or any other related field
•    Professional experience in logistics, administration and management is an asset.
•    UN experience is highly desirable
•    Good command of English and Microsoft office.
•    Strong communication skills and can coordinate with suppliers.
•    Team-spirited and can work under pressure.
•    Should have strong time management and organizational skills.
•    Should maintain strict confidentiality of extremely sensitive data, records, files, conversations, etc.
•    Willing and able to multi-task.
•    Minimum 22 years old, Lebanese national, or legally resident in Lebanon with the status of refugee or stateless.

14.  Living Conditions:

 

The national UN Volunteer should be residing in Lebanon.

15.  Conditions of Service

For National UN Volunteer: A 10-month contract; monthly volunteer living allowance (VLA) intended to cover housing, basic needs and utilities, equivalent to LBP 1,487,500; settling-in-grant; life, health, and permanent disability insurance; resettlement allowance equivalent to 1-month VLA for every year of satisfactory service and prorated for periods shorter than a year.




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