titleNational Project Officer
date of issueTuesday, 08 April 2014
NumberService Contract- 9 months (Renewable)
project titleLebanese Elections Assistance Programme (LEAP)
Tuesday, 22 April 2014
I. Position Information
Job Title: National Project Officer
Duty Station: Beirut
Section/Unit: Governance – Lebanese Electoral Assistance Program
Reports to: CTA Project reference: 00083474
Pay Level: SC-10
Source of Funding: Project
Duration of Employment: Nine months (renewable)
Parliamentary elections in Lebanon were initially scheduled for June 2013 but are now expected to take place by November 2014. Lebanese electoral actors, including the Ministry of Interior and Municipalities (MOIM), which has responsibility for election management, have identified the need for capacity-building initiatives, especially in relation to mechanisms for the implementation of reforms and enabling transparency and openness in the electoral process. Within this context, UNDP is implementing the Lebanese Electoral Assistance Programme (LEAP), which has the objective to strengthen the capacity of stakeholders for the conduct of transparent and inclusive elections in Lebanon. Through a multi-component approach, the project has the intended outcomes of providing a strengthened capacity for: (1) the management and administration of Elections (2) the supervision of election campaigns (3) the provision of voter education initiatives (4) the resolution of electoral disputes, and (5) initiatives to improve election opportunities for women. The project, funded by the EU, USAID and the UK, builds upon sustained engagement on electoral issues by UNDP since 2005, including a previous electoral assistance programme for the 2009 parliamentary elections.
Under the guidance and supervision of the LEAP Chief Technical Adviser, the National Project Officer undertakes the following functions:
III. Functions / Key Results Expected
1.To provide support to the CTA in the management of the project’s operational capacity, including office logistics, finance, administration and human resources to ensure the implementation of the project is successful and in accordance with relevant UNDP policies and requirements, and to report accordingly.
2.Prepare, develop and finalize all relevant project documentation, including results-based annual and quarterly work plans and revisions to project documents.
3.To undertake financial management processes and to ensure the timely preparation, development and completion of financial reports, budget planning and tracking of expenditures in accordance with UNDP and donor requirements.
4.Prepare, develop, and finalize all relevant funding proposals, including work plans and budgets, are in accordance with UNDP and donor requirements.
5.To prepare and issue, all project narrative annual and quarterly reports, based on a compilation of information from different project resources, and following the specific requirements of different donors and/or partners.
6.To implement effective monitoring and evaluation of the project takes place and is in accordance with project documents and work plans and UNDP and donor requirements.
7.To report to the CTA on all aspects of the operational and financial implementation of the project and its activities to ensure that all measures are undertaken in accordance with UNDP and donor requirements.
8.To liaise with project donors and beneficiaries as appropriate.
9.To coordinate relevant procurement and recruitment processes, including the preparation of Terms of Reference (TORs), in accordance with UNDP requirements.
10.Supervise and organize the work of the project staff and consultants, including staff meetings, performance evaluation, leave, travel, etc.
11.To liaise with and report to UNDP Country Office and other relevant agencies as appropriate.
12.To undertake other reasonable tasks as delegated and/or directed by the CTA.
Excellent written and oral communication and interpersonal skills
Strong ability to draft, edit, and produce results-focused work plans and reports meeting international standard
Proven experience in strategic planning, performance management, and team leadership
In-depth knowledge of the political and electoral structures in Lebanon
Experience with international organizations on governance/electoral assistance projects
Proven ability to negotiate and to troubleshoot relationships with variety of stakeholders
Demonstrated capacity to innovate and think creatively
Strong organizational and problem-solving skills
Ability to adapt quickly to new work environments, to establish and maintain good work relations with individuals of differing backgrounds, and to work under pressure
Fluency in word processing, spread sheets, project management, and internet technology
V. Recruitment Qualifications
Education: University Degree (Bachelor or equivalent) or Graduate Degree (Masters or equivalent) in political science, social science, international development, public administration or related topic.
Experience: A minimum of ten years of relevant experience in increasingly responsible positions, including management experience with a University Degree, or seven years with a Graduate Degree. Experience with UN agencies and the electoral field is preferable.
Language Requirements: Fluency in written and spoken English and Arabic. Knowledge of French is an asset.