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Operations & Logistical Assistant

reference code



UNDP Project

project id


date of issue

Tuesday, 17 December 2013


National UN Volunteer


National UN Volunteer

duty station

Beirut, Lebanon

project title

Lebanese Electoral Assistant Project (LEAP) for the parliamentary elections

closing date

Friday, 20 December 2013


The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers.
In most cultures volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities.
In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive.

1.  UNV Assignment Title: Operations & Logistical Assistant

2.  Type of Assignment: National UN Volunteer

3.  Project Title: Lebanese Electoral Assistance Project

4.  Duration: 3 month (renewable)   

5.  Location, Country: Beirut, Lebanon

6.  Expected Starting Date: January 2014 

7.  Brief Project Description:
Parliamentary elections that were scheduled in Lebanon for June 2013 got postponed with a projected date -November 2014. Building upon the efforts that were made over the last year, LEAP identified a series of activities that should be undertaken in preparation for the upcoming Elections. While there were generally positive assessments of the previous elections in 2009, there have been sustained calls for the adoption of significant electoral reforms that would strengthen public confidence in the electoral process. Draft legislation that is being considered by Parliament proposes a series of measures to improve the way in which elections are conducted, including the introduction of official ballots and measures to increase the number of women candidates. Lebanese electoral actors, including the Ministry of Interior and Municipalities (MOIM), which has responsibility for election management, have identified the need for capacity-building initiatives, especially in relation to mechanisms for the implementation of reforms and enabling transparency and openness in the electoral process. Within this context, UNDP is implementing the Lebanese Electoral Assistance Programme (LEAP), which has the objective to strengthen the capacity of stakeholders for the conduct of transparent and inclusive elections in Lebanon. Through a multi-component approach, the project has the intended outcomes of providing a strengthened capacity for: (1) the management and administration of Elections (2) the supervision of election campaigns (3) the provision of voter education initiatives (4) the resolution of electoral disputes, and (5) initiatives to improve election opportunities for women. The project, funded by the EU, USAID and the UK, builds upon sustained engagement on electoral issues by UNDP since 2005, including a previous electoral assistance programme for the 2009 parliamentary elections.

8.  Host Agency/Host Institute: UNDP

9.  Organizational Context: The UN Volunteer will be located at the Ministry of Interior and Municipalities

10. Type of Assignment Place: assignment with family

11.  Description of tasks: Under the direct supervision of the Chief Technical Advisor and with close coordination with the Procurement Officer and the Training Officer, the UN Volunteer will undertake the following tasks:
• Provide administrative and logistical support to the Ministry of Interior and Municipalities in inventory management and warehousing
• Collect Inventory Data and help in checking the functionality of inventory items
• Assist in the proper transfer of inventory items from one warehouse to another
• Assist in establishing and maintaining an Inventory management system and archive
• Assist in other functional related work as requested by the Chief Technical Advisor

Furthermore, UN Volunteers are encouraged to: 
• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

12.  Results/Expected Output:
• Administrative and logistic support provided
• Inventory data collected
• Inventory items warehoused in the appropriate location
• Inventory management system and archive established and maintained
• Assistance provided in other functional related work as requested by the Chief Technical Advisor
• A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

13.  Qualifications/Requirements:
• Preferably a degree in Business Administration or Management, or equivalent professional experience in logistics and inventory management.
• Experience in similar position, preferably with International Organizations. 
• Good command of Arabic, English and Microsoft office (Access, Excel, Word, Power Point…)
• Strong communication skills and can coordinate with Ministry officials and employees
• Team-spirited and can work under pressure.
• Must have strong time management and organizational skills.
• Must maintain strict confidentiality of extremely sensitive data, records, files, conversations, etc.
• Willing and able to multi-task.
• Minimum 22 years old, Lebanese national, or legally resident in Lebanon with the status of refugee or stateless.

14.  Living Conditions: The national UN Volunteer should be residing in Lebanon.

15.  Conditions of Service:
For National UN Volunteer: A 3-month contract; monthly volunteer living allowance (VLA) intended to cover housing, basic needs and utilities, equivalent to LBP 1,487,500; settling-in-grant; life, health, and permanent disability insurance; resettlement allowance equivalent to 1-month VLA for every year of satisfactory service and prorated for periods shorter than a year

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